TROWBRIDGE AMATEUR SWIMMING CLUB
Committee Job Descriptions

Chairman
Role: General Manager of TASC.
Typical Duties:
- Act as signatory on club bank account.
- Chair of the committee and the committee meetings.
- Chair of the AGM and EGM meetings.
- Custodian of the club’s constitution.
- Resolves the more complex issues affecting the club, typically when other individual officers of the club are not able to resolve the issue or to make an informed decision.
- Attend ASA regional and county meetings.

Secretary
Role: First point of contact to TASC.
Typical Duties:
- Act as signatory on club bank account.
- Provide the minutes at committee meetings and at the AGM and EGM meetings.
- Act as first point of contact into the club and from the club for all general matters.
- Control the ‘in-tray’ for letter and email enquiries to the club, passing on information to the relevant officer of the club.
- Ensuring the Data Protection Act is adhered to with respect to club data.

Treasurer
Role: Manage TASC finances.
Typical Duties:
- Act as signatory on club bank account.
- Provide a monthly profit and loss report and a report on the cash position.
- Provide annual accounts and arrange for an independent audit of those accounts.
- Present the annual accounts at the AGM.
- Provide an annual financial projection at the start of each new financial year.
- Advise the committee in advance of any financial risks.

Membership Secretary
Role: Manage the active membership of the club.
Typical Duties:
- Provide the annual renewal pack to all existing members.
- Provide the welcome pack to all new members.
- Ensure that all membership subscriptions and fees are being paid and alert the Treasurer otherwise.
- Act as first point of contact for all members and potential new members with respect to membership or application to join.
- Complete and coordinate ASA Memberships unless a separate “ASA Membership Secretary” is appointed.

Welfare Officer
Role: Look after the welfare of TASC members.
Typical Duties:
- Custodian of all welfare related policies, ensuring they are in line with ASA guidelines.
- Resolving any general welfare issues where the solution is straightforward.
- Liaison with ASA and the ‘suffering party’ for more complex welfare issues.
- Advising the committee on all welfare issues.

Swim 21 Coordinator
Role: Ensure that TASC is SWIM accredited to the level required.
Typical Duties:
- Produce the annual assessment and submission to the ASA for validation and/or re-accreditation purposes.
- Attend relevant ASA meetings on Swim 21 and club coordination.
- Keep abreast of any change in the Swim 21 process.

Education Officer
Role: Ensure that TASC’s coaching staff are adequately trained.
Typical Duties:
- Organise Level 3/2/1 training for relevant volunteers as designated in TASC’s Action Plan or as otherwise advised by the committee from time to time.
- Keep abreast of forthcoming training courses from ASA and relevant bodies.
- Organise special ‘clinics’ as required by the TASC Action Plan and/or the TASC committee.

Chief Coach
Role: Manage and oversee all training.
Typical Duties:
- Help the swimmers of TASC to achieve their individual swimming goals.
- Write the Year Plan/annual training plan for TASC training.
- Write the weekly sets.
- Chair the poolside meting and communicate the plan and any specific swimming goals/targets to the rest of the coaching staff.
- Attend 75% of the training sessions and ensure that all sessions are visited occasionally and that all swimmers are seen personally.
- Review swimmer log books and generally monitor progress of the swimmers.
- Mentor the other coaching staff.

Team Manager
Role: Manage, select and motivate your designated team.
Typical Duties:
- Select your team in conjunction with other team managers and the Head Coach.
- Ensure that all selected team members attend the gala and get onto the team bus if applicable.
- Provide a pre gala team talk to motivate and to point any specific rules or peculiarities of the venue.
- Set goals that give a realistic chance of being achieved and then reward where goals are achieved. Note a traditional reward is “chips” for instance.